Delivering an exceptional product or service is only half the battle; collecting payment is essential for your business’s survival and growth. Yet, tracking down payments, sending invoice reminders, and managing deposits can easily consume the time you should be spending on your clients. It is a critical function—one that demands consistency and tact—but it doesn’t have to be on your to-do list.
As your accounting partners, our Outsourced Accounts Receivable Service is designed to accelerate your cash cycle. We handle your invoicing and collections process, ensuring you get paid for your hard work without the administrative lag.
Certified Expertise & Software Flexibility
We believe your billing system should be as professional as your business. Our team is Certified in QuickBooks, offering the expertise to ensure your customer lists, items, and sales tax codes are set up correctly for accurate reporting.
However, we are not limited to a single platform. We are technology-agnostic and experienced with a wide variety of invoicing and payment software. Whether you use QuickBooks Online, FreshBooks, Xero, or a specialized industry-specific billing platform, we have the technical proficiency to manage your receivables effectively within your existing workflow.
The Full-Service Approach
We understand that Accounts Receivable is more than just sending a bill. It is a cycle of communication, verification, and reconciliation. Our service provides a seamless, end-to-end solution:
- Prompt Invoicing: The faster an invoice goes out, the faster you get paid. We convert your estimates and orders into professional invoices and send them immediately upon completion of work.
- Accurate Payment Posting: We apply payments to specific invoices correctly, ensuring your customer balances are always up to date. This eliminates confusion when discussing accounts with your clients.
- Deposit Management: We match payments received to your bank deposits, streamlining the reconciliation process and ensuring your books match your bank account.
Professional Collections & Client Retention
The most uncomfortable aspect of managing AR in-house is following up on overdue accounts. Chasing money can strain the relationship between you and your clients.
When you partner with us, you gain a professional buffer that protects your client relationships while ensuring you get paid.
- Consistent Follow-up: We implement a systematic approach to reminders and statements. We ensure clients are aware of outstanding balances without you having to make the awkward phone call.
- Tactful Communication: We handle collection efforts with a “customer service first” attitude. We are firm on your behalf but maintain the professionalism that preserves your long-term business relationships.
Transparency Through Reporting
Outsourcing your receivables doesn’t mean losing control of your revenue. We provide you with robust reporting that keeps you aware of your financial pulse.
Whether you need an A/R Aging Summary to see who is behind on payments, a Sales by Customer report to identify your top clients, or detailed revenue collection trends, our reporting suite puts the data at your fingertips. We help you predict cash flow gaps before they happen.
Why Choose a Professional Accounting Firm?
For businesses that want to maximize revenue collection without hiring a full-time collections department, the choice is clear. By outsourcing to us, you gain the discipline of a structured accounting team. You ensure that invoicing never falls through the cracks during busy periods.
Let us handle the complexities of invoicing, payment application, and collections. You handle the business of serving your clients.