Effective Date: December 18, 2025

Who We Are

Our website address is: https://eaglevalleyaccounting.com We are Eagle Valley Accounting Services, LLC, an accounting firm based in Colorado. We are committed to protecting the privacy and security of your personal information.

This policy describes the types of information we may collect from you or that you may provide when you visit this website, and our practices for collecting, using, maintaining, protecting, and disclosing that information.

What Personal Data We Collect

1. Information You Provide via Contact Forms

When you use the “Contact Us” forms or inquiry forms on this website, we collect the information you explicitly provide to us. This typically includes:

  • Name

  • Email Address

  • Phone Number

  • Any text included in your message body.

We collect this information exclusively to communicate with you regarding your accounting needs, schedule appointments, or respond to your inquiries.

2. The Client Portal (Sensitive Data)

Please Note: This website is used for informational and marketing purposes. We do not process or store sensitive financial documents (such as tax returns, bank statements, or social security numbers) directly on this website’s database.

All sensitive document exchanges are conducted through our Secure Client Portal, which is hosted by a third-party provider utilizing bank-grade encryption and security protocols. When you click links labeled “Client Portal,” “Login,” or similar, you are leaving this website and entering that secure environment. We encourage you to review the privacy policy of our portal provider for specific details on how that data is secured.

3. Cookies and Analytics

Cookies: If you visit our login page or use our contact forms, we may set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. We may also use cookies to store your screen display choices.

Analytics: We may use third-party analytics tools (such as Google Analytics) to help us understand how visitors use our site. This collects anonymous data, such as your browser type, time spent on pages, and general geographic location (e.g., Colorado). This data does not identify you personally and is used solely to improve our website experience and performance.

Who We Share Your Data With

We do not sell, trade, or rent your personal identification information to others.

SMS/Mobile Data Disclosure: No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Service Providers: We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners and trusted affiliates for the purposes outlined above (e.g., website hosting or analytics providers).

How Long We Retain Your Data

  • Website Inquiries: If you submit a contact form, the metadata and contents are retained indefinitely or until no longer needed for customer service purposes. This allows us to maintain a history of our communication with you.

  • Accounting Records: For clients who engage our services, we retain professional accounting records and financial data in accordance with AICPA standards, IRS requirements, and applicable Colorado laws. This data is stored separately from our public website.

How We Protect Your Data

We adopt appropriate data collection, storage, and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information.

  • SSL Encryption: This website utilizes Secure Sockets Layer (SSL) encryption (indicated by the lock icon in your browser address bar) to ensure that data transmitted between your browser and our website is secure.

  • Security Measures: We employ security plugins and firewalls to protect the website infrastructure.

Your Rights Over Your Data

If you have submitted data via this website, you can request to receive an exported file of the personal data we hold about you (such as contact form submissions). You can also request that we erase any personal data we hold about you.

This does not include any data we are obliged to keep for administrative, legal, or security purposes (such as tax records required by law).

Contact Information

If you have specific questions about our privacy policy or need to exercise your data rights, please contact us at:

Eagle Valley Accounting Services, LLC Avon, CO 81620 Phone: 970-748-0533 Fax: 970-748-0421 Email: info@eaglevalleyaccounting.com